Terms of Mandate

1. Scope of Administrative Service

The Trust Register platform provides dedicated, digital onboarding and document collation infrastructure designed to assist foreign fiduciaries and institutional trustees in complying with Italian Ultimate Beneficial Ownership (UBO) disclosure mandates under Legislative Decree 231/2007. Services are executed under the trading name PWJ Fiduciary Services by Piers Jennings, an individually SRA-regulated solicitor, via his Rome desk.

2. Statutory Overheads & Fee Transparency

Fees projected by our dynamic intake billing engine represent professional collation and liaison fees alongside specific statutory disbursements. Clients agree that:

• Statutory Chamber of Commerce filing fees and associated Italian stamp duties (imposta di bollo / diritti di segreteria) are strictly mandatory and non-refundable once disbursement execution commences.
• Where a trustee lacks a valid Italian Qualified Electronic Signature (QES / Firma Digitale), the technical procurement overhead (€150.00) covers authorized certification authority gatekeeper registration and validation setup.
• Translation estimates represent direct court sworn translations (Traduzione Giurata) and associated court cancellation fee revenue stamps.

3. Client Obligations and Accuracy of Disclosure

The primary legal responsibility for the accuracy, completeness, and veracity of beneficial ownership disclosures rests solely with the designated "Declarant Trustee" (the natural person authorized to submit the electronic filing via DIRE). Clients must provide complete trust deeds, valid non-expired identity documentation, and accurately identify any discretionary beneficiary classes in accordance with prevailing anti-money laundering frameworks.

4. Limitation of Liability

While PWJ Fiduciary Services acts with all professional diligence expected of specialized cross-border legal practitioners, we do not assume liability for registration rejections, delays, or administrative penalties resulting from:

• Pre-existing reporting failures or omissions predating our formal written engagement.
• Conflicting legal interpretations adopted by localized Italian Chamber of Commerce provincial officials (Uffici del Registro delle Imprese) regarding trust qualification under foreign governing laws.
• Unavailability or downtime of telematic infrastructure managed by InfoCamere or the Italian Ministry of Enterprises and Made in Italy (MIMIT).

5. Governing Law and Dispute Resolution

Engagement via this platform is governed by the laws of England and Wales, subject to mandatory rules of professional conduct prescribed by the Italian Bar Association (CNF) for execution activities occurring within the jurisdiction of Rome. Any dispute arising from these administrative terms shall be subject to the exclusive jurisdiction of the courts of London, England, without prejudice to amicable professional mediation protocols.